Complete information you need to know

Accommodation/Hotel Reservation

Whether you are looking for a hotel in downtown Abu Dhabi or a serviced apartment in the Abu Dhabi suburbs, Abu Dhabi has two-star, three-star, four-star and five-star hotels as well as serviced hotel-apartments at your finger-tips. Abu Dhabi welcomes millions of visitors every year and Abu Dhabi hotels ensure that every guest receives the warmest of welcomes. From the five-star luxuries of Abu Dhabi’s beachfront hotels to the tranquil peace of Abu Dhabi’s desert retreat hotels.

Abu Dhabi is a world class ultramodern and cosmopolitan destination located at the crossroads of Asia, Europe and Africa, with the most up-to-date infrastructure and accommodation to please visitors from anywhere in the world.

Please be sure to book early to take advantage of the rates and proximity of the meetings and other functions. It should be noted that this is a very popular business and tourist location and is expected to sell out very early.

As a result we ask attendees to reserve earlier than usual to guarantee reservations of your choice. Group rates will be secured for Gastro 2016 delegates and will be available for booking online for all attendees of the Congress. Hotel reservations can be made via the congress accommodation page.

Air Travel

Abu Dhabi International Airport is the second largest airport in the UAE. In 2008, its passenger traffic achieved a record 9.02 million passenger. Located 32km from the heart of Abu Dhabi city, the airport is built over an area of 350,000 square meter. Three highways lead from the city center to the airport: Khaleej Al Arabi (Highway 30), Sheikh Rashid Al Maktoum Street (Highway 2), and Salam Street (Highway 8). All three highways merge into E10 on approach to the airport. The airport operates 24 hours a day, seven days a week. Its second runway, which was completed in 2008, is 4.1 kilometres long and 60 meters wide.

Abu Dhabi International Airport’s new terminal three (T3) serves as base to Etihad Airways, the fast-growing national flag carrier of the United Arab Emirates. T3 was opened in early 2009, raising the airport capacity to 12 million passengers per annum.

Abu Dhabi is a world class ultramodern and cosmopolitan destination located at the crossroads of Asia, Europe and Africa, with the most up-to-date infrastructure and accommodation to please visitors from anywhere in the world.

Please be sure to book early to take advantage of the rates and proximity of the meetings and other functions. It should be noted that this is a very popular business and tourist location and is expected to sell out very early.

As a result we ask attendees to reserve earlier than usual to guarantee reservations of your choice. Group rates will be secured for EUSC 2017 delegates and will be available for booking online for all attendees of the Congress. Hotel reservations can be made via the congress accommodation page.

Alcohol

Alcohol is freely available in hotels, clubs, restaurants and bars. However, many restaurants outside hotels are not permitted to serve alcoholic beverages.

Banks

Many international banks are represented by branches in Abu Dhabi. Bank hours vary but in general are 0800 to 1400, Sunday to Thursday and 0800 – 1200, Saturday.

Bargaining

Bargaining is expected in the souq and is quite usual elsewhere. Vendors will usually drop the price and often quite substantially, particularly for a cash sale.

Business Hours

Business: 0800-1300 and 1600-1930, Sunday to Thursday.
Most of the multinational companies work from 0900-1800 with a one hour lunch break.
Government offices: 0730-1430, Sunday to Thursday.
Exchange houses: 1000-2200.
Shopping malls: 1000-2200, Sunday to Wednesday and 1000-0000, Thursday and Friday.

Cancellation Policy

Cancellations of registration will only be accepted in writing sent to the PCO by email or fax. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. In case of cancellation before 15 October 2016 registration fees will be refunded minus a handling fee of US$ 75. After this date there will be no refund.

Car Park

ADNEC has capacity for up to 6,000 vehicles on site in Car Park A, Car Park B and Capital Plaza Parking.  Vehicles are managed by VMS (Variable Messaging System) which directs traffic to areas of the car parks with the most capacity, thus improving traffic flow.  Highly trained parking personnel on-site 24 hours a day are available to assist with traffic management and manage any issues which may arise.  Abu Dhabi inspired colors and imagery are present throughout the Multi-storey car parks.  Each floor follows a specific theme such as Desert Sun, Skyline, Arabian Gulf, Sunrise, Oasis and other concepts which pay tribute to the rich heritage of the emirate. These aesthetic enhancements serve a dual purpose, creating a pleasant environment and providing striking imagery and colors which act as focal points for visitors. A full valet service is also provided for VIP visitors.

Car Rental

All major international and local car rental companies have office at Abu Dhabi international airport and within the city. The minimum age for renting a vehicle is usually 21. A credit card, valid driving license and passport copy are required for the rental procedure. Most of the car hire companies are located on Al Wahda Road, King Faisal Road, Al Mina Street and Al Estiqlal Road and some have representative desks in the main hotels.

Climate

The UAE has a sub-tropical, arid climate. May to September is summer, when temperatures range between 40C and 48C. However, during the winter months, between November and March, temperatures range from 10C to 30C. Rainfall is predominantly in winter and amounts to some 13cm annually.

Clothing

Summer clothing may be worn for most of the year but the temperature can drop during the winter. At the pool or on the private beaches, swimwear is quite acceptable, but when in the city and public areas, care should be taken not to give offence by wearing clothing that may be considered revealing.

CME Credits/Certification

The Congress program will be CME accredited by the respective Accreditation Council/s.  Delegates who are interested in the CME accreditation have the possibility to apply for it through the congress web site.

Credit Cards

American Express, Diners Club, Visa, MasterCard, etc. are generally accepted in the main hotels and shops

Congress Organizer

Professional Congress Organizer (PCO)

Please do not hesitate to contact the PCO if you require any additional information or assistance.

mme_contact_small
Meeting Minds – Experts
Dubai Media City
Shatha Tower – Office 3113
P.O.Box 502464
T: +9714 4270492
F: +9714 4270493
pco@ottawa-icme2018.com
www.meetingmindsdubai.com

Congress Venue

The Abu Dhabi National Exhibition Centre, the most modern exhibition centre in the world, was opened by the president of UAE and ruler of Abu Dhabi, His Highness Sheikh Khalifa Bin Zayed Al Nahyan on 18th February, 2007. With 12 Halls totaling 55,000 square meters (180,000 square feet), ADNEC is the largest exhibition venue in the Middle East

Currency

The monetary unit is the Dirham (AED), which is divided into 100 fils.
It is fixed to the US dollar at a current rate of US$1 = Dhs3.675

Dress Code

Compared to other Arab cities, this city has a calm and relaxed dress code. In summer, lightweight clothing is always advisable. Even though this city is famous as a summer destination, it is necessary to carry warm clothes in winter as temperatures are quite low in the evenings. Improper dressing should be avoided in public areas but swimsuits or short clothes are allowed on the beaches

Driving

Cars are driven on the right hand side of the road. Seat belts must be worn in the front and it is recommended that passengers buckle up in the back as well. Speed limits vary from around 70 kmph in built up areas to 120 kmph on the highways. There are plenty of speed cameras and zero tolerance for drinking and driving.

Driving License

A.G.C.C. nationals may drive on their respective licenses within the UAE. Visitors can rent a self drive car provided they hold either a valid international driving license issued by their home country or a temporary license issued by the Abu Dhabi Police Traffic & Licensing Department.

Visitors on a visit visa can obtain a temporary driving license provided they have a valid license from a recognized country: Australia, Austria, Belgium, Canada, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Holland, Iceland, Ireland, Italy, Japan, Luxemburg, New Zealand, Norway, Poland, Portugal, Singapore, Slovakia, South Africa, South Korea, Spain, Sweden, Switzerland, Turkey, UK and USA.

Electricity

The electricity supply in Abu Dhabi is 220/240 volts at 50 cycles. Standard, British square three-pin plugs are the norm in most hotels. US-made appliances may need a transformer.

Exhibition

How to get to The Congress Venue – ADNEC

From the airport

Abu Dhabi International Airport is just 15 minutes from ADNEC. Over 25 international airlines operate a schedule of flights connecting Abu Dhabi to Africa, Europe, Asia, Australasia, and the Americas and the surrounding GCC. Metered taxis are readily available outside the arrivals hall.

From Dubai

The journey from Dubai to Abu Dhabi National Exhibition Centre is extremely easy and straightforward. From Jebel Ali, Dubai to ADNEC the drive should take no more than 45 minutes.

Language

The official language of the Congress is English. No simultaneous interpretation will be offered. The official language in Abu Dhabi is Arabic but English is widely spoken and understood throughout the country.

Letter of Invitation

Delegates requiring a formal letter of invitation to enable them to make their arrangements to participate in the congress may request a letter via the PCO. Please note that this letter cannot be regarded as a commitment regarding scheduling or financial support from the organizers. All expenses incurred in relation to the congress are the sole responsibility of the delegates.

Liability

The PCO Meeting Minds – Experts acts solely as an agent and is not liable for any losses, accidents, injuries to persons or damage to property of any kind. This does not affect the liability of persons or companies charged with providing the relevant service. Oral arrangements require a written confirmation. The sole court of jurisdiction is UAE.

Delegates accept the above mentioned conditions by registering for the congress.

Local time

Gulf Standard Time: + 4 hours GMT

Medical

Medical services in Abu Dhabi are of international standards.

Parking

ADNEC has capacity for up to 6,000 vehicles on site in Car Park A, Car Park B and Capital Plaza Parking.  Vehicles are managed by VMS (Variable Messaging System) which directs traffic to areas of the car parks with the most capacity, thus improving traffic flow.  Highly trained parking personnel on-site 24 hours a day are available to assist with traffic management and manage any issues which may arise.  Abu Dhabi inspired colors and imagery are present throughout the Multi-storey car parks.

Parking Fees (subject to change)

ChargePeriod
AED 10up to 4 hours
AED 154 – 7 hours
AED 207 – 12 hours
AED 4012 – 24 hours
AED 100over 24 hours

Public Holidays

Islamic holidays are based on the Hijri calendar which is controlled by the sighting of the moon. As a result the dates of holidays are often confirmed less than 24 hours in advance. Some of these are Eid Al Fitr (three days), Eid Al Adha (four days), Al Hejra (one day), Mawlid Al Nabi (one day) and Al Isra Wal Miraj (one day).

Fixed dates on the calendar are New Year’s Day (Jan 1) and UAE National Day (Dec 2).

Registration

Membership of EGHS / WGO or confirmation of any oral presentation, video or poster does not automatically include the registration for the Gastro 2016. Therefore, all members and all speakers are requested to register prior to the congress. Registration can be made solely online through the web site registration page. Please note the registration and payment terms.

Registration fee includes entrance to all Gastro 2016 Scientific Sessions, the Exhibition and Receptions, unless otherwise specified. It also includes the Congress Proceedings. 

Conference delegates are entitled to the following:
– Official conference documentation, including advance program and proceedings
– Opening ceremony and Welcome reception
– Transfers to and from the venue and official conference hotels
– Coffee breaks during/within official conference program/venue
– Delegate bag

Accompanying Persons are entitled to the following:
– Opening ceremony and Welcome reception
– Transfers to and from the venue and official conference hotels

Please note conference registration fees do not include accommodation, visa and optional tours

Additional Information

1) Registration requests will be processed on “first-come, first-served” basis.
2) Registration Forms received without payment will not be processed.
3) Cash payments will not be accepted.
4) Each delegate should complete a separate registration form.
5) Group registrations are available through the conference web site.
6) Please carry along a print out of your registration confirmation for badge collection.
7) Conference proceedings are subject to change without prior notice.
8) Enquiries, changes and cancellations should be made in writing to the PCO at pco@ottawa-icme2018.com

Registration Fees
Residents/Students: A valid certificate (official certificate of the head of department including the date of birth/ student ID valid for November 2016) will have been submitted at the time of badge collection.

Registration of Groups
Registrations of groups can be made via the congress website registration page by using the official registration system. Please add new participants via one main account. For any assistance, please contact the PCO via pco@ottawa-icme2018.com

Safety

Abu Dhabi is considered a very safe city and crime rate is very low. Even though crime rate is near to zero, city police still maintain tight control over security and safety issues. Therefore, it has become one of the lowest crime rate cities in the world.

Sponsorship Opportunities & Exhibition

Please contact the PCO atpco@ottawa-icme2018.com for assistance.

Smoking Policy

Smoking is banned in public areas but many places provide smoking rooms. The Health Minister of the city is planning to introduce stricter laws regarding smoking in public areas due to the increasing number of smokers especially aged between 12 and 16. Few cities like Dubai are in the phase to ban smoking completely and it is extended to hotels along with other public areas. Tobacco consumption, advertisement and promotion are banned by the Health Authority of Abu Dhabi

Taxis

All taxis are metered. Taxis can be ordered or flagged down outside the hotels and in town. It is good to know a landmark close to your destination in order to direct the driver.

Tipping

Tipping practices are similar to most other parts of the world. Most restaurants include a 10% service charge, but tipping in general is at the customer’s discretion.

Transportation

To travel around the city, there are four major means of transportation available; taxi, bus, tour, and rental cars or private cars. There is a good network of roads in the city and hardly any major traffic jams issues even in peak time. Modern bus transportation is available at all major places 24 hours. Another more economical option is to explore the city will be by taxi or car rental, which are conveniently located all around the city.

Tourist Information

Abu Dhabi is one of the most modern cities in the world with broad boulevards, high rises, apartment buildings and busy shops. This wealthy city has fascinating culture and provides fantastic opportunities to the tourists. Furthermore, several major islands surround Abu Dhabi and some of them are in the process of developing multi-billion dollar resorts, which are set to enrich the emirates’ profile even further.

Please find several recommendations and addresses on the congress’ website under “Places to Go” and “Things To Do” sections at www.gastro2016.com

Visa Requirements

Visa requirements for entering Abu Dhabi vary greatly between different nationalities and it is always advised to check regulations before travelling. Currently, every nationality entering the UAE needs a visa except citizens of GCC countries (Gulf Cooperation Council: Bahrain, Kuwait, Oman, Qatar and Saudi Arabia) expatriate residents of the GCC (certain nationalities and professions) and British citizens with the right of abode in the UK.

Nationals of the following countries do not require Visas to enter the UAE: Andorra, Australia, Austria, Bahrain, Belgium, Brunei, Canada, Denmark, Finland, France, Germany, Greece, Hong Kong, Iceland, Ireland, Italy, Japan, Kuwait, Liechtenstein, Luxembourg, Malaysia, Monaco, New Zealand, Netherlands, Norway, Oman, Portugal, Qatar, San Marino, Saudi Arabia, Singapore, South Korea, Spain, Sweden, Switzerland, United Kingdom, United States of America, Vatican.

GCC nationals can stay more or less as long they like. British citizens can stay for a month and then apply for a visa for a further two months. European, American, South African and Australian citizens may obtain a visit visa from the UAE embassy in their respective countries before departure.

Other Nationalities 

For all other nationalities, a visa must be applied for before the visitor enters the country either through their respective embassy, a local UAE sponsor or a local hotel.

Visas through Hotels 
Tourists can get a visa from a tourist company or a hotel by first making a reservation for at least one night. They must fax/courier the hotel a copy of their passport along with the reason for the visit (tourism is an acceptable reason) and their arrival date. You must also make sure that the hotel faxes you a copy of the visa when it is ready.

Airlines may require confirmation (preferably a fax copy of the document) that a visa is held before check-in at the airport. The original is held at Abu Dhabi Airport for collection before passport control.

Tourist Visa 

This visa is issued through tourist companies and it is valid for 30 days. You cannot renew it or extend it. If the Visa holder (tourist) stays more than the 30 days, then that person has to pay a fine per day plus some charges for an out pass.

Visit Visa 

This visa is issued through Department of Neutralization and Residence. It is stamped for 30 days validity but it is valid for 60 days and can be extended for 30 more days by paying some amount. The extension needs to be done before the 60th day. If the visitor stays more than 60 days or more than 90 days (after the extension) they will have to pay a fine per day plus some charges for an out pass.

Venue

Gastro 2016: EGHS/WGO International Conference will be held at:

ADNEC – Abu Dhabi National Exhibition Company grounds

Khaleej Al Arabi Street
P.O. Box 5546
Abu Dhabi – United Arab Emirates
ADNEC Call Centre – 800 ADNEC (23632)
International : +971 (0) 2 444 6900
Facsimile +971 (0) 2 444 6135
Email feedback@adnec.ae

For more information, please visit the ADNEC website www.adnec.ae